With the advance of electronic filing and paperless offices, attorneys and paralegals use Adobe Acrobat Pro on a daily basis. Not only can you turn a Word document into a PDF, but you can also use it to sign, redact and Bates stamp documents. In this blog post, I’ll show you how to use these tree basic features with Adobe Acrobat XI Pro.
Save time and paper! Instead of printing, signing, scanning and then emailing your electronic document, sign your document directly with Adobe Acrobat Pro. Under Fill & Sign, select Place Signature. You have several options to create a signature:
Redaction is often used for litigation and public record requests. Once done, there is no going back. So don’t forget to save a copy of the original document before you redact it. Under Tools, select Protection and click Mark for Redaction. With your mouse, select the text you want to redact and click Apply Redaction. If you are looking for specific words to redact, use the Search and Remove Text function. You can also change the Redaction Properties if you want to pick a different color or add text over the redacted elements. You can even refer to the Freedom of Information Act and the Privacy Act provisions.
Bates numbering is used to organize and find litigation documents. Under Tools, go to Pages. Click on Bates Numbering and select Add Bates Numbering. On the top left corner of the window, click Add Files. Then you have the option to add files, folders or use open files. Let’s say your documents are already open. Click on Add Open Files. Select which open files you want to Bates number. When you’re done click OK. You can then format the numbering by choosing the font style, size and color. After selecting where you want the Bates numbering to appear on each page, click on Insert Bates Number. Select the number of digits and the start number. Add a prefix or suffix, if necessary, and click OK. A Bates numbering preview will appear. If everything looks good, click OK and Adobe Acrobat Pro will apply the Bates numbering to your documents.
Hope this quick tutorial was helpful. If you have any questions, comment below.
Thanks to the General Practice Solo Small Firm Section of the Florida Bar, I attended my first legal tech seminar last week. On Day 1, the speakers talked about courtroom technology, e-discovery, social media and blog ethics, Microsoft Office, PowerPoint and Adobe Acrobat. Day 2 was mostly on practice management. There was also an interesting conference on social media discovery and jury selection. I learned a lot and met great attorneys and paralegals. For those who couldn’t make it, these are my favorite tips of the Wild Wild Tech Seminar:
The GPSSF Section will host another legal tech seminar next January. I highly recommend it for anyone who wants to keep up with legal technology and trends.
Business cards are often overlooked by professionals. Some are printed on cheap paper, others are missing important information. When you give your business card to someone you just met, you want your card to stand out and leave a good impression. You want the person to remember you just by looking at your card a few months down the line. But how can you make your business card memorable?
Content is as important as design and paper quality. It will vary based on your target market and your employment situation. Basic contact information include:
Considering the growth of social media, you may want to add the address of your LinkedIn profile or Facebook page. You can also include a one-sentence description of what you do, your company’s tag line or a call to action. Some people like to put QR codes on their cards. The QR code can be associated with anything, from a YouTube video to a discount.
As for design, I personally like a clean look. Your logo should be there. You may also want to add a professionally taken picture of yourself. I know a lot of people don’t like to add their picture on their business card, but it’s a great way for your recipients to remember you. Another thing to consider is using both sides of your business card. As an example, you could use the other side to showcase your product or provide a useful tool to your recipient.
And don’t forget paper quality. You can pick different thickness, sheen, paper size and shape.
It’s easy and convenient to order business cards online. So far my favorite online business card provider is MOO. I often get nice comments about my cards during networking events. Other popular online providers include:
Check with local printing companies too. They often have good prices (no shipping necessary) for excellent quality business cards.
Which company do you like to use to design and print your business cards?
Before contracting with a virtual paralegal make sure he or she is a highly skilled and educated professional who keep up with legal trends and technology. When choosing your paralegal, consider the following:
Don’t forget anything! To-do lists can be the simplest and best tool you can have to manage your daily law practice.
Get social! When someone accepts your connection request on social media, don’t forget to send a thank you note and start a conversation.
Did you know that Google Apps for Business can help your law firm get work done from anywhere on any device. You can obtain emails from your own domain and manage your calendar. Google Drive allows you to store and share your files in the cloud. You can even create, edit and work on a document with your team in real-time.
Create an electronic library to organize and easily access all your forms, checklists, resources and legal memos.
Disclaimer: The content on this website is for informational purposes only and is not intended to be legal advice. Your Paralegal Help Desk's blogger is not an attorney and cannot give legal advice. If you have a legal issue, you should immediately seek the advice of a licensed attorney in your state.